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Sharing Your Calendar with Third Parties

Updated
In addition to managing your reservations, pricing, and availability in the multi-calendar, you can create  links to share custom calendars with third parties such as cleaning teams, homeowners, or co-workers.
Calendar links do not require the third party to download an app, making them an easy and convenient way to share necessary information. Plus, you can create unlimited calendar links with custom information included!  Follow the steps below to create and share calendar links.

Tip:

 

To create automated reminders for cleaning and other tasks, see more information about out Cleaning Management feature here.

Step by step:

  1. Sign in to your Guesty For Hosts account.
  2. In the top menu, click Menu.
  3. Under "More Features", click Shared Calendar.
  4. Click Create a link to share.
  5. Click the tickbox to select the relevant listing groups. 
    1. If you need to move your listings among groups, see more information here.
  6. Click Continue.
  7. Click the tickboxes to select the reservation information to share in this calendar, in addition to the guest full name. At least one must be selected.
    1. Number of guests
    2. Guest phone number
    3. Guest email
    4. Notes
    5. Price
    6. Confirmation code
    7. Reservation source
    8. Host notes
  8. Click Continue.
  9. In the text box, type in an optional calendar nickname.
  10. Click Confirm.

Tip:

 

If you will be creating multiple shared calendars, it's a good idea to use easily identifiable nicknames in order to share, deactivate, or delete in the future as needed.

Step by step:

  1. Sign in to your Guesty For Hosts account.
  2. In the top menu, click Menu.
  3. Under "More Features", click Shared Calendar.
  4. Under the relevant calendar, select one of the following options.
    1. Click Copy Link, then paste the link copied to your clipboard as needed.
    2. Click Share to create a message with the link included in one of the following ways:
      1. Email
      2. SMS text (from mobile only)
      3. WhatsApp (from mobile only)

Note:

 

When the recipient clicks the link, they will see a calendar similar to the Guesty For Hosts' multi-calendar, but only for the listing group included. They are able to scroll forward and backward in the calendar to view additional dates. When they click on a reservation, only the information you selected above will be visible.
Once a calendar is shared, the link is accessible to the recipient at any time, from desktop or mobile. If you would like to temporarily or permanently restrict access to the calendar via the shared link, follow the steps below.

Pause Access to a Shared Calendar

Step by step:

  1. Sign in to your Guesty For Hosts account.
  2. In the top menu, click Menu.
  3. Under "More Features", click Shared Calendar.
  4. Next to the relevant calendar, click the toggle.
The status of the calendar is changed from "Online" to "Offline". If a recipient clicks on the calendar link previously shared, they will get an error message.
To put the calendar back online, simply click the toggle again, and the link will work.

Delete a Shared Calendar

Step by step:

  1. Sign in to your Guesty For Hosts account.
  2. In the top menu, click Menu.
  3. Under "More Features", click Shared Calendar.
  4. Under the relevant calendar, click Delete.
  5. In the pop-up warning, click Delete.
The calendar is now removed from your Shared Calendar Links. If a recipient clicks on the calendar link previously shared, they will get an error message.
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